Administration Executive (Male)
Location
Besant Nagar, Chennai
Experience
0-2 Years
Salary
3.5-5.5 Lacs P.A.
Vacancies
7
Batch
2024, 2025, 2026
Employment Type
Full Time
About the Role
We are seeking Administration Officers to manage administrative, facility, and workplace operations that support the functioning of engineering and research teams. The role focuses on maintaining structured administrative systems, coordinating vendors and operational teams, and ensuring seamless workplace infrastructure across the organization. Responsibilities include facilities management, vendor coordination, procurement oversight, and operational support required for a research-driven technology environment.
Education
Bachelor's or Master's degree in any discipline
Key Responsibilities
- Oversee and manage end-to-end administrative operations, ensuring seamless coordination across departments
- Supervise and coordinate support staff including front office teams, housekeeping personnel, and security staff to maintain operational discipline and workplace standards
- Maintain structured administrative documentation, internal approvals, operational records, and digital filing systems
- Continuously improve administrative workflows and operational efficiency
- Manage facility operations including workspace maintenance, seating layouts, and workplace infrastructure readiness
- Coordinate maintenance and repair activities with service providers and facility vendors
- Ensure cleanliness, hygiene, and safety standards across office and research areas
- Oversee utility operations including electricity, air-conditioning, internet connectivity, telephony, and water supply
- Manage vendor lifecycle including sourcing, negotiation, onboarding, billing coordination, renewals, and performance evaluation
- Administer procurement processes including purchase requests, quotations, purchase orders, and vendor payment coordination
- Maintain inventory and asset records including office equipment, furniture, and stationery
- Coordinate courier services, dispatch management, logistics arrangements, and employee transportation support when required
- Oversee front-office operations, visitor management, and guest hospitality to maintain a professional workplace environment
- Manage security operations including gate-entry protocols, CCTV oversight, and coordination with building management
- Coordinate with HR and IT teams for employee onboarding logistics including seating allocation, ID cards, and workspace readiness
- Plan and coordinate internal meetings, training sessions, events, and organizational activities
- Manage administrative budgets, petty cash handling, and cost reconciliation
- Prepare periodic MIS reports covering facility condition, vendor performance, operational costs, and maintenance schedules
- Maintain statutory documentation including vendor agreements, AMC renewals, insurance records, and facility compliance documentation
Requirements
- Bachelor's or Master's degree in any discipline
- Strong organizational and coordination abilities
- Experience managing vendors, service providers, and operational teams
- Excellent communication and reporting skills
- Ability to manage multiple operational responsibilities simultaneously
- Proficiency with Microsoft Office tools including Word, Excel, Outlook, and PowerPoint
- Strong problem-solving ability and proactive operational approach
Added Advantage
- Experience in administrative or office management roles
- Exposure to vendor negotiations and facility service coordination
- Experience with inventory management, procurement processes, and operational reporting
Why Join BluBridge?
- Opportunity to help build the early administrative foundation of an ambitious AI research organization
- Opportunity to contribute to the operational infrastructure supporting engineering and research teams
- Professional growth opportunities in administrative management and operational leadership
- A collaborative and intellectually driven workplace environment within an emerging AI research company
Skills
Administration, Petty Cash Management, Office Management, Vendor Office Coordination, Facilities, Office Administration, Operations, Facility Management, Logistics
Ready to Join Our Team?
Apply now and be part of BluBridge's mission to build the future of AI.